I. Position Information

Position title

Finance and Administrative Assistant  

Position grade

UG

Duty station

Belize City 

Position number

Job family

Organizational unit

Project Unit

Is this a Regional, HQ, MAC, PAC, liaison office or country office- based position?

Country office

Appointment type

Special Short-Term (6 months with extension possibilities)

Position rated on

Reports directly to

Project Coordinator

Number of direct reports

0

Vacancy-specific information

Estimated closing date

November 24^th, 2019

Estimated start date

December 1^st, 2019

Posting channel

Open to Internal Candidates

Complete WBS (up to the 5th level)

II. Organizational Context and Scope

The Western Hemisphere Regional Migration Program, financed by the Bureau for Population, Refugees and Migration (PRM) of the Department of State of the United States, seeks to advocate for the adoption by governments (Belize, Costa Rica, the Dominican Republic, El Salvador, Honduras, Haiti, Guatemala, Mexico, Panama and the Caribbean) and its associates of civil society, of well-managed, regular forms of migration that concurrently reduce flows of irregular migration and vulnerabilities of migrants in transit, while countering the efforts of human traffickers and migrant smugglers.

The objective of the Finance and Administrative Assistant is to contribute to the regular basis of the implementation of the Western Hemisphere Program activities in Belize. The activities will be implemented under the vision, principles and objectives set out in the IOM Framework.

Under the overall supervision of the Head of Office and the direct supervision of the Project Coordinator, the Finance and Administrative Assistant will be responsible for the following duties:

• Extract and input data from different sources in financial or accounting systems;
• Respond to accounting, budget or financial queries regarding data from staff in the unit;
• Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
• Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
• Create Request for Payments;
• Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
• Prepare necessary receipt and journal vouchers;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
• Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;
• Responsible for the Petty Cash of the office;
• Maintain proper personnel files, including control of assistance, contracts and other HR issues.
• Perform other related duties as required.

IV. Required Qualifications and Experience

Education and Experience

• High school degree/certificate with minimum four years of relevant work experience or bachelor’s degree from an accredited institution with minimum two years of relevant work experience.

V. Languages

Required

Advantageous

Fluent in English and Spanish

Creole

VI. Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Please only respond to the following email address: iombelize@iom.int attaching your CV and interest letter (one page maximum), by the 24^th of November 2019.