Senior Project Assistant

Responsibilities

1. Provide specialized support for the day to day execution of regional IOM initiatives in the Caribbean and IOM Guyana under the Western Hemisphere Program.
2. Contribute to the development of a work-plan in coordination with the Program Support Officer, for the planning of financial resources and implementation of project activities.
3. Support the planning and implementation of Program activities in Guyana, including executing the various components of the program monitoring programmatic and financial documents, and tracking expenditures in purchasing and procurement.
4. Organise regional and national events, including tracking and managing invitation lists, accommodations, and travel in coordination with administrative staff in the Guyana and the Regional Offices.
5. Support the communication and implementation with relevant government officials of WHP activities and participate in external meetings and conferences as assigned.
6. Organize, support, and or contribute to internal coordination meetings.
7. Draft portions of necessary background documents and reports based on established templates and approved project proposals for the Western Hemisphere Program. ·
8. Provide information, feedback, research, and expertise in the development and implementation of Program activities in Guyana and the Caribbean.
9. Carry out administrative tasks such as note-taking, copying, filing, preparation of presentations, arranging and scheduling meetings, coordination of travel authorizations and other related procedures (security clearances, expense claims, visas, etc.) of staff and consultants..
10. Ensure that all purchases, hiring of services, and other expenses made are backed by documentation (receipts, invoices, payment requests, etc.) requested by IOM and according to the regulations prescribed by the Program.
11. Control and coordinate regular payments associated to the Program (e.g. installments for consultants and other services).
12. Receive, classify, file, and follow up on received or generated communications related to the program. · Collaborate in the inventory control by updating resources and equipment controls.
13. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects
14. Undertake other duties as assigned by the Program Support Officer

Education

University degree (advanced/master’s advantage) preferably in Social Sciences or a related field; or any other related education, competencies, and professional experience.

Experience

• A minimum of 4 years of relevant experience required, preferably in administrative assistance and event planning.
• Experience working in an international and professional setting
• Experience in migration projects will considered as an advantage.